Policies

General Policies

  • Collaborative Technology Services (CTS) supports requests from any college, department, center or official student organization across campus.
  • Requests should be submitted no later than two weeks before the date of the event to allow sufficient time for planning. Additional lead-time would be beneficial for planning more complex events and/or reducing the risk that facilities and staff are fully booked.
  • Should a conflict arise for a given space or staff is fully committed, CTS will work with the two parties to attempt to resolve the conflict.
  • A facility and/or support personnel are reserved through the Collaborative Technology Services website.
    • Facilities in Howe Hall include: Alliant Energy - Lee Liu Auditorium, Howe Atrium, Howe Lobby
    • Reservation of facilities outside of Howe Hall are the responsibility of the originating party
  • Collaborative Technology Services supports across campus, and event off-campus. Depending on event needs, appropriate support staff and technical resources will be assigned to the event. An hourly fee-for-service will be charged.
  • If food will be served at the event, a university-approved catering service is required.
  • Only university recognized student organizations may reserve a space for an event through this website.
  • An Event Authorization Application must be submitted no later than three weeks before the date of the event under the following conditions: Events that are open to the public, (i.e. includes members from outside of your organization including from other universities), If your event contains any of the following: Food, Animals, Gambling/Raffles, Alcohol, Youth (Non-Iowa State University Students under the age of 18), Non-university Vendors.
  • An event request should be submitted through this website before the Event Authorization Application is submitted.

Room-Specific Policies

  • No food or drink is allowed in the auditorium.
  • Self-Service Events:
    • The auditorium is available at no charge to CoE departments for self-service events from 8:00am - 5:00pm, Monday through Friday.
    • CoE units can check availability and make a reservation for the auditorium by using the Collaborative Technology Services website.
    • When locked, the auditorium can be opened by staff in the ELO Main Office located at 1328 Howe Hall.
    • Technical support will not be provided.
      • Self-help instructions will be available on location and on our website.
      • Laptop connection and projection will be available
    • This space should be utilized for events with a duration of 2 hours or less, and with greater than 75 people attending.
    • Reservations are at the discretion of the Collaborative Technology Services staff.
  • Howe Hall Atrium is generally available on a self-serve basis at no cost; but should be reserved using the Collaborative Technology Services Website.
  • The atrium is available only during regular building hours:
    • Mon-Sat: 6:00am - 12:00am
    • Sunday: 7:00am - 12:00am
  • Only painter's tape may be used on the atrium foor. Other types of tape are prohibited.
  • No tape or other adhesive may be used on the structure of the C6 (south side of atrium).
  • Food and drink should remain on the concrete flooring (and off of the carpet).