Policies

General Policies

  • Precedence will be given to any unit in the College of Engineering.
    • When another event is booked in a space and it is within six weeks of the event, no change will be made unless the COE unit can find a replacement location.
  • Second priority will be given to any COE unit for off-campus events at the discretion of ELO Event Management.
  • Third, ELO also supports requests from any department, specialty center, or student organization across campus using our facilities as resources allow.
  • Requests should be submitted no later than two weeks before the date of the event to allow sufficient time for planning.  Additional lead-time would be beneficial for planning more complex events and/or reducing the risk that facilities and staff are fully booked.
    • Should a conflict arise for a given space or staff is fully committed, CTS will work with the two parties to attempt to resolve the conflict.
  • A facility and/or support personnel are reserved through the ELO Collaborative Technology Services website.
    • Facilities in Howe Hall include: Alliant Energy - Lee Liu Auditorium, Howe Atrium
    • Reservation of facilities outside of Howe Hall are the responsibility of the originating party
  • Depending on event needs, appropriate support staff will be assigned to cover the event. An hourly fee-for-service will be charged.
  • If food will be served at the event, a university-approved catering service is required.
  • Only university recognized student organizations may reserve a space for an event through this website.
  • An Event Authorization Application must be submitted no later than three weeks before the date of the event under the following conditions: Events that are open to the public, (i.e. includes members from outside of your organization including from other universities), If your event contains any of the following: Food, Animals, Gambling/Raffles, Alcohol, Youth (Non-Iowa State University Students under the age of 18), Non-university Vendors.
  • An event request should be submitted through this website before the Event Authorization Application is submitted.

Room-Specific Policies

  • No food or drink is allowed in the auditorium.
  • Self-Service Events:
    • The auditorium is available at no charge to COE departments for self-service events from 8:00am - 5:00pm, Monday through Friday.
    • COE units can check availability and make a reservation for the auditorium by using the ELO Collaborative Technology Services website.
    • When locked, the auditorium can be opened by staff in the ELO Main Office located at 1328 Howe Hall.
    • Technical support will not be provided.
      • Self-help instructions will be available on location and on our website.
      • Laptop connection and projection will be available
    • This space should be utilized for events with a duration of 2 hours or less, and with greater than 75 people attending.
    • Reservations are at the discretion of the ELO Collaborative Technology Services staff.
  • Howe Hall Atrium is generally available on a self-serve basis at no cost; but should be reserved using the ELO Collaborative Technology Services Website.
  • The atrium is available only during regular building hours:
    • Mon-Sat: 6:00am - 12:00am
    • Sunday: 7:00am - 12:00am
  • Only painter's tape may be used on the atrium foor. Other types of tape are prohibited.
  • No tape or other adhesive may be used on the structure of the C6 (south side of atrium).
  • Food and drink should remain on the concrete flooring (and off of the carpet).